During the #HackTheClassroom event at ISTE, I spoke about how I approach teachers that are reluctant to engage with technology in the classroom. It starts with, "What if I told you I could save you 15 minutes, would you then consider it?" With the introduction of the smartphone in our lives, think about all the little things you do with tech each day. If any of these are daily tasks you engage with everyday, there is quite a bit of time put into it. Over the last couple of years I have used IFTTT (If This Then That) to automate everything from social media posts to home automation. Recently Microsoft has introduced Flow which does similar workflow integrations but takes it a bit further. For example, lets take the use of web forms and apply some automation to it. In another blog post, I talked about my use of Google Apps in my previous district, and have seen this capability with Google Forms. With Flow, however I can go further, but let's start simple. You can begin by downloading the Flow app for iOS and Android.
As you can see below there are an incredible amount of templates you can choose from. I would suggest beginning with something like "Block out my Office 365 calendar for an hour". This "Flow" will automatically block out your calendar for the next hour. You can do this to other services as well like Google calendar and your Outlook.com calendar.
Save Some Time With Integration
All the big names are supported on Flow. For social networking you'll find Facebook profiles, Facebook Pages, Pinterest, Twitter, and Instagram. For those Google Apps users, there are Google services like YouTube, Drive, Gmail, Google Calendar, etc. You'll find sync services like Dropbox, Box, and commercial OneDrive, plus blog services like WordPress, Medium, and Blogger. Omaha Public Schools exclusively uses the Office 365 suite, so this integrates nicely with our workflow.
Social media with the use of mobile devices have made an incredible impact on us socially. Sometimes it can be overwhelming to manage all of the social media presences you might have. What makes it frustrating is that these devices occasionally overlap in what they do — i.e. Twitter and Facebook — or seem like they’d just work well together if you could just figure out a way to connect them. Where Flow comes in is that it allows people with little to no programming knowledge to make use of cutting-edge technology that can make their life easier. For example, if you tend to engage in multiple social media platforms, Flow can integrate them.
Now I Am Going To Geek Out A Bit...
When you have had the time to toe dip into some of the simple flows, and you want more, Flow allows you to engage at a deeper level with it's possibilities. Microsoft Forms is a great application when working with Flow.
The ability to utilize dynamic content from within the form creates a whole world of opportunities. I can make dynamic content available for things like sending an email or I can also use Flow to make those dynamic content areas actionable. If I use Flow with SharePoint Online, I can make this dynamic content actionable in order to start an approval process.
Now I have multiple solutions I am integrating together:
The ability to grab dynamic content, make it actionable, and do it all without the knowledge of programming is where the power is. Something that in the past, would take a admin assistant, teacher, or administrator having to engage a developer or programmer is now being presented to anyone. Engaging with Flow through some simple steps and still having the power of the cloud is pretty incredible. The promise of this cloud environment is that it will always be on and available - when and where ever you are at.
As educators we are constantly trying to find more time. With a little bit of exploration, you can find some efficiency in these tools that can save minutes here and there to bring a reality to saving time.